CDCAT Annual Conference Registration

Exhibit Space Agreement

1. Exhibit Specifications: The standard exhibit space will be an 10'x10' pipe & draped booth with a 6' table and two chairs, and will be assigned on a first pay first reserve basis. Booths can NOT be selected until we receive BOTH a signed contract and full payment. Space rental is $700. REASSIGNMENT OR SUBLETTING OF SPACE IS NOT PERMITTED. Refunds will not be granted after May 5, 2023, Cancellations prior to May 5, 2023, must be in writing and will be charged a $100 cancellation fee.
2. Booth Description and Regulations: A standard exhibit space will include one 6’ skirted table and 2 chairs. Items can be placed along the sides or on tables as long as they do not obstruct a view of the adjacent booth. Show management will determine if a display is within regulations.
3. Setting Up & Claiming Booth Space: Exhibitors may start setting up June 19, 2023, beginning at 1:00 p.m. with all displays installed by 5:00 p.m. Any exhibit space not claimed or occupied by 5:00 p.m. on June 19, 2023, may be reassigned at the discretion of show management. The County and District Clerks Association of Texas reserves the right to reassign or realign booth space as required for the benefit of all exhibitors present WITHOUT PRIOR APPROVAL OF THE EXHIBITOR.
4. Dismantling of Displays: Exhibitors are discouraged from dismantling exhibits or packing until after 12:00 p.m. on Thursday, June 22, 2023. It is the responsibility of the exhibitor to provide for return shipment of exhibit material.
5. Eligible Exhibits:The County and District Clerks Association of Texas reserves the right to determine the eligibility of any company, product, promotion, or part thereof that in its opinion is not in keeping with the character and purpose of this seminar.
6. Electronic Equipment and other Traffic Drivers: The use of electronic equipment and other special effects equipment used as part of a display or as a traffic driver should not obstruct or otherwise interfere with adjacent booths or other events conducted by County and District Clerks Association of Texas.
7. Signs & Marketing: Signs and displays, other than those located at the exhibitor’s booth, are prohibited except for those provided by the County and District Clerks Association of Texas. All signs not sponsored by the Association will be removed.
8. Security: The County and District Clerks Association of Texas will not provide security inside the exhibit area during non-show hours. The County and District Clerks Association of Texas and the Waco Convention Center do not assume responsibility for items left in booths. Although doors to the exhibit area will be locked during non-exhibit hours, exhibitors are strongly encouraged to remove valuable equipment from the exhibit area nightly.
9. Indemnification: The exhibitor assumes the entire responsibility and liability for losses, damage or claims arising out of exhibitor's activities on the hotel premises and will indemnify, defend, and hold harmless the hotel, it's owner and it's management company, as well as their respective agents, servants, and employees from any and all such losses, damages and claims. Indemnification clause does not apply to state exhibitors.