TACERA Registration

Exhibit Space Agreement

1. Exhibit Specifications: : The standard booth will be a 10'x10' booth with two chairs and will be assigned on a first come first served basis. Registration is NOT complete, and booths will NOT be assigned until we receive BOTH your signed contract and full payment. Space rental is $1,000. REASSIGNMENT, SHARING OR SUBLETTING OF SPACE IS NOT PERMITTED. Cancellations may be made prior to September 10, 2025, in writing will receive a refund minus a $100 cancellation fee. Cancellations after September 10th will not be refunded.
2. Booth Description and Regulations: A standard booth will include 8’ back drape, 3’ side dividers, one 6’ skirted table, 2 chairs and standard ID sign. Items can be placed along the sides or on tables as long as they do not obstruct a view of the adjacent booth. Show management will determine if a display is within regulations.
3. Setting Up & Claiming Booth Space:Exhibitors may begin installing their booths Monday, October 20, 2025, beginning at 1:00 p.m. with all booths installed by 6:00 p.m. Any exhibit space not claimed or occupied by 6:00 p.m. on October 20 may be reassigned at the discretion of show management. Texas Association of County Engineers and Road Administrators reserves the right to reassign or realign booth space as required for the benefit of all exhibitors present WITHOUT PRIOR APPROVAL OF THE EXHIBITOR.
4. Dismantling of Displays: Exhibitors are discouraged from dismantling their exhibits or do any packing until after 6:00 p.m. on Wednesday, October 22, 2025. It is the responsibility of the Exhibitor to provide for return shipment of exhibit material.
5. Electronic Equipment and other Traffic Drivers: The use of electronic equipment and other special effects equipment used as part of a display or as a traffic driver should not obstruct or otherwise interfere with adjacent booths or other events conducted by TACERA.
6. Signs & Marketing: Signs and displays, other than those located at the exhibitor’s booth, are prohibited except for those provided by TACERA. All signs not provided by TACERA will be removed WITHOUT NOTICE TO THE EXHIBITOR.
7. Security: Texas Association of County Engineers and Road Administrators will not provide security inside the exhibit hall during non-show hours. Texas Association of County Engineers and Road Administrators and Hilton Hotel & Conference Center do not assume responsibility for items left in your booth.
8. Indemnification: Exhibitors shall indemnify and hold Hilton Hotel & Conference Center, Texas Association of County Engineers and Road Administrators, County Progress Magazine and its employees, agents or other representatives harmless from any and all claims, actions, suits, and liability whatever nature arising because of injury to or death of, any person, including but not limited to persons employed by or working for Exhibitor, or because of any damage to or loss of property including but not limited to the Exhibitor’s property, officers, agents, employees or representatives, or resulting from theft, fire, water, accident or other cause.
9. Shipping of Exhibits: Texas Association of County Engineers and Road Administrators has contracted with a decorator to handle all drayage services required by Exhibitors. The decorator will send you an Exhibitor Service Kit with information on rental furniture, labor to install and dismantle exhibits, special booth decorations, carpeting, sign services, electrical, telephone, technology, janitorial, freight and shipping services and can be ordered in advance at prevailing rates.